Oregon Dairy and Nutrition Council
Open Position: Chief Financial Officer (CFO)
The Oregon Dairy Products Commission (dba Oregon Dairy and Nutrition Council) is seeking an experienced professional to join our dynamic team to fill the role of CFO. This is a senior-level, hands-on position that has direct responsibility for the organization’s fiscal management and accounting, in addition to office operations, legal, human resources, and Board of Commissioners support. Working as an integral part of a small-office professional team, the successful candidate will demonstrate solid experience in fiscal management, accounting and budgeting, in addition to a well-rounded background in office systems and operations. A positive attitude and genuine desire to help Oregon’s dairy farmers and processors thrive is key.
SECTION 1 – POSITION INFORMATION
Position Title: Chief Financial Officer (CFO)
Position Category: Office Administration and Operations
Agency Number: 617000
Work Location: Portland, Oregon
Position: Full Time
Eligible for Overtime: No
SECTION 2 – PROGRAM/POSITION INFORMATION
The Oregon Dairy Products Commission (dba Oregon Dairy and Nutrition Council) is seeking a dynamic, seasoned senior-level finance and administrative professional to join our team. The ideal candidate will have a proven track record in fiscal management, in addition to legal, contracting, human resources support, and office operations.
The position is based in Portland, Oregon. During the COVID-19 pandemic, ODPC is currently in a work-from-home status.
The Oregon Dairy Products Commission (ODPC) was created as a semi-independent state agency in 1943 by an act of the Oregon State Legislature. Our purpose is to help ensure a viable industry for Oregon’s dairy farm families, dairy processors, and dairy cooperatives. Dairy was the first Oregon agricultural commodity to request the authority to tax itself for the purpose of its own betterment through marketing, promotion, education and research. ODPC merged with the Oregon Dairy Council (est.1918) in 1985, and began operating under the dba Oregon Dairy and Nutrition Council in 2016. The Commission is funded and directed by Oregon’s dairy farmers and processors, with oversight by the Oregon Department of Agriculture.
SECTION 3 – DESCRIPTION OF DUTIES
In this senior-level position, the CFO is responsible for fiscal management and reporting, internal controls, and managing the accounting system within the agency. The individual will have a leadership role to ensure compliance with generally accepted accounting principles, that internal systems generate accurate, timely and relevant data, and that organization assets are protected.
The position also leads information systems, office operations, legal, contracting, and human resources.
While this position is at the senior finance level, the size of the Commission’s staff is such that the CFO will also be required to perform more routine day-to-day tasks, such as receivables, payables, bookkeeping entries, and bank deposits. The CFO reports to the Executive Director.
Key areas include but are not limited to:
- Performs the Commission’s monthly accounting cycle including all receipts, disbursements, reconciliations, and closing accounts. Ensures the Commission’s financial matters are handled in a professional manner with generally accepted accounting principles (GAAP) and ODPC accounting policies.
- Reviews all transactions for proper authorization, coding, and contract compliance. Performs all reconciliations.
- Performs revenue collection including producer and processor assessments and grants.
- Administers monthly payroll, benefits, and payroll taxes.
- Manages system to track and report revenues and expenditures on a monthly basis.
- Prepares monthly financial reports including balance sheet, income, and expenses.
- Develops materials for distribution to the Board of Commissioners.
- Monitors organization’s cash flow and financial position, anticipates and identifies problems, and recommends solutions.
- Reviews and tests internal controls and procedures, and adjusts as necessary to protect organization assets. Recommends organizational strategies to prevent and minimize risk exposure.
- Ensures financial, accounting, and investment practices and policies are up to date.
- Manages Commission’s financial audit.
- Develops and files required documentation with USDA for Continued Qualification of State and Regional Dairy Product Promotion, Research, and Nutrition Education Program. Assists with grant reporting requirements.
- Prepares reports for the Unified Marketing Plan and Dairy Management, Inc.
- Prepares and submits other financial related state reports such as quarterly delinquent A/R, risk management, and annual state CAFR report.
- Assists the Executive Director in the development and management of the Commission’s overall annual operating budget.
- Develops and maintains annual office operations budget.
- Provides program staff with reports for effective management of budgets within their respective areas.
- Keep staff apprised of health, vision, dental and optional insurance programs, PERS retirement, and other benefit issues and policy and procedures.
- Maintain Commission’s personnel files for the Executive Director.
- Administers HR policies and procedures in compliance with State of Oregon guidelines.
- Assist Executive Director and management staff with other personnel matters as needed.
Contracting and Legal
- Administers the Commission’s contracting process, including coordination of reviews by Oregon Department of Agriculture and Oregon Department of Justice. Help ensure compliance with State of Oregon policies and procedures for contracting and agreements, including Request for Proposals, sponsorship support, interstate agreements, personal services contracts, research foundation grants, and national membership agreements.
- Assists with legal compliance in areas of contracting, human resources, and other matters that may affect the Commission.
- Administers office communications needs for phone, fax, cable, and internet connections and maintains delivery and postal service accounts.
- Administers operations of Commission’s office facility including rental agreement, maintenance, security, janitorial and repair. Ensures adequate office supplies, equipment, and office furnishings.
- Manages Commission’s computer network maintenance, operations, and systems through designated IT vendor. Identifies potential information system enhancements.
State and Federal Regulations:
- Maintains working relationship with various state agencies including Oregon Department of Justice, Oregon Department of Agriculture, and Oregon Department of Administrative Services.
- Keeps a working knowledge of state law and other state and federal guidelines, administrative rules, and policies governing the Commission’s activities.
- Prepares required annual state and federal reports related to program expenditures and Commission operations.
ODPC Commissioner Meeting Planning and Support
- Manages preparation and distribution of public meeting notices to media and attendance lists as required by state law.
- Arranges for meeting accommodations and any related needs including meals, and hotel accommodations.
- Prepares monthly financial reports and meeting minutes for Commissioner board meetings.
- Produces Commissioner meeting book containing agenda, financial reports, and other requisite meeting materials.
- Provides other support to the Executive Director as assigned.
- Participates in strategic planning process to support organizational goals; adapts strategy to changing conditions.
- Leads, develops and implements comprehensive accounting, human resources, office operations, and administrative support plans in alignment with ODPC’s strategic goals.
- Completes projects on time and budget.
- Manages activities directly or through others to achieve department objectives.
SECTION 4 – SUPERVISORY DUTIES
The CFO position currently has no direct supervisory responsibilities.
SECTION 5 – DECISIONMAKING
- Approves expenditures and allocation of resources for area of responsibility.
- Selection of contracted vendors based on sound judgment and selection criteria.
- Understands both business and organizational implications of decisions.
- Manage priorities to meet program and strategic objectives within established timelines.
- Exercises good judgment and discretion in handling confidential matters and information.
- Determines appropriate remedies to resolve contracting or accounting issues.
SECTION 6 – REVIEW OF WORK
Performance is reviewed on an annual basis by the Executive Director.
SECTION 7 – WORKING CONDITIONS
Must have, or be able to obtain, a valid driver’s license and have a good driving record or be able to provide an acceptable method of transportation.
The individual is expected to work a minimum of 40 hours per week on a five-day basis. Occasional overnight travel and work during weekend and evening hours may be required.
SECTION 8 – GUIDELINES
The CFO is responsible for understanding statutes, rules, and policies and procedures as they relate to the management of a commodity commission, an agency of the State of Oregon, and as a qualified dairy checkoff organization through the National Dairy Promotion and Research Board, with oversight by US Department of Agriculture.
SECTION 9 – PEFERRED QUALIFICATIONS
The ideal candidate will have a proven track record in fiscal management, office operations, information systems, legal, contracting, and human resources:
- Seven to 10 years of professional management skills and experience in the key functions noted above.
- Four-year college degree in accounting, finance, business management, business administration or equivalent work experience required.
- Knowledge of, or working background in, a government or nonprofit agency is desirable, including the ability to understand state administrative policy.
- Though not required, knowledge of, or exposure to, agriculture and/or food-related industries is desirable.
- Proven experience in accounting processes, fiscal reporting, budget preparation and management. Experience using MAS 90 accounting systems desirable, though not required.
- Contracting experience and familiarity with state or federal agency reporting preferred.
- Experience in human resources, including benefits, policy, and other HR support.
- Knowledge of information systems and support.
- Experience in working with legal considerations including contracting, human resources, and government policy.
- Although the CFO position has no current direct supervisory duties, supervisory and management is desired.
- Proven ability to recognize and handle issues in a professional manner.
- Demonstrated success in creating working relationships and networks.
- Strong leadership and teamwork capabilities.
- Seeker of solutions.
- Ability to skillfully handle changing priorities, multiple projects, on multiple topics with varying timelines.
- Must be self-motivated and able to work independently and in a team environment, particularly in a small office setting.
- Willingness and ability to accommodate light travel, and work some nights and weekends.
SECTION 10 – COMPENSATION
As a state agency, the Commission provides a competitive salary and State of Oregon (PEBB) benefit package including medical, vision and dental insurance; paid vacation, sick leave and holidays; and contribution toward state retirement plan (PERS). Options for life and disability insurance are available. The position is a full-time, unrepresented management position and is not eligible for overtime.
Position Starting Salary Range: $90,000 – $95,000
Check out our website for more information regarding the Oregon Dairy and Nutrition Council.
Applications will be accepted until position is filled.
Send cover letter and resume to:
Oregon Dairy and Nutrition Council
10505 SW Barbur Blvd., Suite 201
Portland, OR 97219
Applications may also be submitted via e-mail to:
Theresa Ybarra at firstname.lastname@example.org
No phone calls or faxes, please.
We offer a complete benefits package, which includes health, vision, and dental insurance. You will also be eligible for annual paid holidays, paid vacation days, paid personal days, paid sick leave and Oregon Public Employees Retirement System (PERS) benefits.
Qualified candidates selected for an interview may be required to provide three personal references.
The Oregon Dairy Products Commission is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, marital status, disability, political affiliation, belief, or veteran status.